Medium to large event organization comes with its many challenges. Be it a corporate expo or a cultural festival—there are so many details to ensure they are “just right” and one of the most important is electricity! Think of the chaos created by a failure of the power supply at a concert event! What happens when there is a sudden loss of power during a corporate presentation? What happens when the live stream of a festival is suddenly interrupted because the power goes to zero? The answer is always the same: “We’re in trouble!” Just seconds of power loss at any type of event can result in thousands of dollars’ worth of equipment being damaged and/or thrown together under abnormal stress. Hence, it will not only be a time of furious activity, but it will also be one of great confusion.

The need for a good quality UPS rental solution becomes extremely important. When the situation calls for a very high-capacity UPS system, it can be very expensive and impractical for a temporary event, but the ability to rent and/or get what you need gives you the flexibility and resources you need to execute your planned event.

The purpose of a UPS in Event Power Management

On-site, UPS; an Uninterruptible Power Supply; provides immediate power to devices when the primary source of the event’s electricity has stopped providing it. As opposed to a Generator which can take a few seconds to engage, a UPS supplies constant power directly to the devices for as long as needed therefore keeping your critical systems powered with no downtime.

A UPS has additional functions, and is a means of ‘Safeguarding’ your event infrastructure for larger and medium sized events, while providing backup power if the primary source fails. Due to the nature of quality sound, light, video, live streaming, ticketing and computer systems, the UPS protects these devices against surges or complete power failure from their power source, thus keeping the show ‘Live’ on both levels.

The Challenges Medium and Large Events Will Face without UPS

Many large-scale events use many power-operated systems at the same time. When there is a loss of power to an event, the event organiser faces immediate challenges including:

• When stage lights flicker or turn off, it can adversely impact the mood of an event.
• When an audio system drops out, it can disrupt the delivery of speeches and/or the performance of live music.
• Streaming video feeds that go offline have a negative effect on the experience of virtual attendees.
• When ticketing/registration systems fail, there is a likelihood of long queues and dissatisfaction from attendees.
• Also, sensitive electronic devices may suffer permanent damage from excessive voltage.

The challenges above clearly demonstrate how important it is for events to have a UPS. For events that must deliver a continuous experience to their audience, having a UPS is more than a luxury and has become mandatory.

Advantages to Renting versus Buying

A very expensive and large scale (UPS) uninterruptible power supply system is often not needed and very costly for a one-time/temporary event. The alternative is renting which is much more feasible due to the ability of event organisers to select the type and/or amount of UPS required (depending on the size of the event). For smaller events they would require, for example, a few KVA whilst for larger events may require 160KVA or more.

The rental company will also provide installation, continuous monitoring and maintenance on the UPS which takes away the responsibility from the event management team allowing them to devote their time to providing an amazing and trouble-free event for the attendees/customers.

Benefits of Using UPS Rental for Event Planning

There are several benefits that come with renting, as opposed to owning, a UPS.

• Flexibility: Will allow you to rent the unit you need based on your size and period of rental.
• Cost Savings: No need to incur a large initial capital investment or incur ongoing costs associated with maintaining the unit.
• Professional Support: Engineers will be at your event to assist you with setting the units up and answer any questions.
• Scalability: You will have the ability to add or decrease how many of your units you have during the course of the event as needed.
• Peace of Mind: Continuous power monitoring will ensure that the equipment continues to function without any interruptions.

In conclusion, renting a UPS reduces the risk of power outages and provides a reasonable cost and continues to help keep your business running.

Common Mistakes and Suggestions to Prevent Them

Regardless of the rental service, having thorough planning prepared beforehand is essential. Common pitfalls include: booking a unit with insufficient capacity, delayed delivery due to booking too late, and a poorly installed unit. All of these mistakes can be avoided through: 

• a pre-event load survey to identify the correct power requirements 
• booking a UPS unit in advance to guarantee your choice 
• use an experienced technician for installation 
• Confirm batter backup time frame vs. event schedule

Planning ahead helps provide a solid performance from the UPS at every stage of your event.

A Reliable Partner for Uninterruptible Power Supplies – Capital Power Backup

Located in the Delhi National Capital Region (NCR) as well as areas nearby, Capital Power Backup has been recognized as one of India’s Top Providers of UPS Rental Services to support medium/large events.

Some of the main features of Capital Power Backup include:

• Availability of UPS rental as needed in virtually all capacities up to 500 KVA and higher.
• fast and professional delivery and installation of UPS systems on-site.
• 24/7 Technical Support for all events.
• Flexible Rental Options – Hourly, Daily, Weekly and Monthly.
• Thorough Load Assessment and Consultation performed prior to setup.

Event Planners/Organizers benefit from knowing that they have extensive support from Capital Power Backup when executing large-scale events and can relax knowing that their power will continuously be available – this peace of mind sets Capital Power Backup apart from other UPS Providers.

Conclusion

Successful event Management requires adequate Power Reliability. An interruption for any reason during a Medium to Large Scale Event could potentially ruin the show through lost performance time or damaged equipment and will not only affect the performers, but it will diminish the audience’s overall satisfaction with their attendance at the event. The UPS rental solution provides a cost-effective, practical, and dependable means of powering the continuity of operations throughout the entire event.

With support from reputable Suppliers such as Capital Power Backup, organizers of Events have the ability to provide an outstanding experience for their guests, knowing that they will have uninterrupted power supply during the entire event and through any anticipated (or unexpected) challenges.