How to Choose the Right UPS on Rent for Your Office or Industrial Needs

Selecting a UPS for your business may seem like a simple task. It’s not. Choosing the wrong model could result in unexpected downtime, damaged assets, frequent repair issues, etc. I can’t emphasize enough how many times I have witnessed companies fall victim to this.


At Capital Power Backup, Rawat Ji has been providing solutions and support for UPS units for over 20 years, having been in the field since 2005, he provides real-world experience, not classroom information. He provides insight into the selection process through a very systematic approach and provides clients with the same advice he would give to anyone beginning his consultation.

You should start with one question, “What will I be powering?”

By the time you get to brands and price, you will have established your power load.

For instance, an office with computers, printers, and routers would certainly require a completely different style of UPS than a factory floor operating multiple pieces of machinery.

List your power load requirements, broken down as follows:

  • Computers and Server racks
  • Networking equipment
  • Industrial machinery or Medical equipment
  • Total power load in kVA's.

If you don’t identify your total power requirements first, you are setting yourself up for failure.

What are the differences between an office setup and an industrial set-up?

Companies that support office setups typically require:

  • Immediate, Clean Power
  • Short-Medium Period of Backup Power
  • Protection against voltage fluctuations

Companies that support industrial setups typically require:

  • High-Volume Industrial-grade systems with long backup Power capabilities
  • Industrial-grade batteries capable of withstanding heavy loads

With all of this in mind, it is easy to understand why experience is critical. As Rawat Ji states, “Endurance in Industrial power is more important than power back-up.”

Choose the Right Capacity

Bigger is not always better.

  • A UPS that is not properly sized will be overloaded due to being too small.
  • A UPS that is oversized results in wasted money.

Most office equipment is serviced adequately with UPS systems rated between 10 KVA and 60 KVA. Larger facilities may need anywhere between 100 KVA and 4800 KVA UPS systems, depending on the size and nature of their operations.

A site visit provides the appropriate size in just a few minutes. Taking part in guesswork on size creates problems for the company for years to come.

UPS vs Inverter: Do not confuse these two.

Ignoring the differences can cost businesses a considerable amount of money.

A delay of power supplies is a consequence of using an inverter. However, a UPS allows for uninterrupted delivery of power supplies.

In addition, CNC machines and medical devices, such as MRI systems, cannot afford to have any interruptions in the flow of power to their devices. If work were to stop for even one second, a UPS is essential, and an inverter is not sufficient.

Why Renting Makes Sense

Purchasing indicates permanency; thus, all problems are permanent.

Renting allows for greater flexibility without the burden of a significant capital outlay.

  • Includes maintenance.
  • Provides for batteries to be replaced at no cost.
  • Easy to upgrade UPS systems if an increase in the load requirement occurs.

As an example of how much a difference flexibility makes:

An IT company was occupying a 30 KVA UPS. After approximately six months, the company’s workforce doubled, and we immediately upgraded to a 60 KVA unit. They experienced zero losses and did not need to worry about returning the original unit.

The above flexibility makes all the difference in the world.

Look for 24-Hour Service Support

An uninterruptible power supply (UPS) provider has to have a 24×7 calls centre, no ifs, ands or buts.

Nobody wants a promise; they want a tech who shows up when they’re supposed to.

Rawat Ji is on call 24×7. He’s been there for many, and will be there again.

Demand Multiple Brands

A well-rounded rental company offers you more than one brand.

At Capital Power Backup, we carry:

The brand doesn’t matter. Choose the one that fits your needs.

Why People Trust Capital Power Backup

Experience is important for trust. Trust is supported by results.

  • In business since 2005
  • We offer UPS solutions for commercial and industrial applications
  • We offer APC, Emerson and Eaton UPS systems
  • We offer 24x7 technical support
  • We offer quick installation

We will give you honest advice about your options and not push you into purchasing more than you need to.

Rawat Ji has one simple rule.

“If your power goes out, we didn’t do our job right.”

Advice at the End of the Day

Don’t hurry to decide.

The best way to ensure that you find a UPS rental partner who will support your company is to let them know:

  • the equipment you have
  • how much backup time you'll need
  • how rapidly you are expanding

Your best rental partner will work with you to help you. They won’t take over and push you into something.

If you are interested in finding the best UPS rental option for your business, speak with Capital Power Backup.

Contact us and describe what you have so we can find a solution that is best for your power needs.

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