How to Power Your Exhibition Stall Without Worrying About Blackouts
Exhibitions can become quite chaotic places when you consider all of the different companies that are showcasing their offerings and all of the people walking through the exhibits.
Each booth is using everything from lighting, TVs, and product demos.
In order to do all of these different types of activity, they all need electricity.
The issue is that even the largest and best exhibitions experience power interruptions. A single power interruption can completely ruin an exhibitor’s presentation and completely disengage the audience from the product.
Because of this, many exhibitors are turning to rental UPS systems for their booths, as it provides backup power for equipment in the case of a sudden power cut.
Letās go into more detail about how the UPS system works for an exhibitor.
The Importance of Power at an Exhibition Booth
Modern exhibition booths contain many different types of electrical equipment.
A few common pieces include:
- ā¢ LED display screens
- ā¢ Monitors for product demonstration
- ā¢ Laptop for presentation
- ā¢ Sound system
- ā¢ Point of Sale (POS) machine
- ā¢ Decorative lighting
- ā¢ Wireless router
All of these different pieces of equipment not only give the booth visual appeal; they will also help you to show multiple products to attendees.
When there is a sudden loss of power, everything in the booth will cease to operate.
- ā¢ The LED display screens will go blank.
- ā¢ The sound system will stop playing.
- ā¢ The computers will restart.
As a result, the attendees will quickly lose interest and take their business to the next booth.
This is exactly why exhibitors need a reliable power source when exhibiting their products at expos.
The Problems with Power Interruptions at Expos
Many of the large exhibit venues hold hundreds of exhibits, and all of the exhibits are using power to operate their refrigeration, lighting, sound and televisions.
In the peak hours of an exhibition, the amount of electricity being used can increase dramaticallyā¦that can affect the amount of electricity available in the venue.
When there is a substantial amount of excess electricity being used at the same time in the same venue, some of the effects the electricity may experience are:
- ā¢ Fluctuating voltage levels
- ā¢ Temporary loss of electrical power
- ā¢ Complete loss of electrical power
Any type of sensitive equipment, such as LED display screens or computers, may reboot during any of the above occurrences.
A professional exhibition rental power solution will reduce the risk of this happening to your booth.
A UPS system provides instantaneous backup power and stabilizes the electrical power in the booth so that it will be free of interruptions due to utility power failure.
Power Failure at Exhibitor Booth
Imagine if you were displaying your product to a buyer in an exhibition and the lights went out, and the power supply was disconnected from your LED screen displaying your product at that very moment. The screens go blank, your laptop restarts, and your customer (the exhibitor) is waiting for a few moments and then walks away after seeing all of this happen, resulting in a lost sale.
This scenario is why renting a UPS system at an exhibition has become almost mandatory to all exhibitors; it provides continuous power without any interruption.
What are the benefits of having a UPS system at your exhibition booth?
A UPS system provides immediate backup power. If there is a power failure, when the UPS turns on, it is functioning on battery backup within a matter of milliseconds.
Your devices are able to operate without any interruption. Some of the key functions associated with the UPS backup provide protection for:
- ā¢ LED Display Screens
- ā¢ Laptop Presentations
- ā¢ Digital Catalogs
- ā¢ Credit Card Processing Machines
- ā¢ Audio Equipment
This way your customers won’t be aware of the power failure; therefore, your booth will continue to do business seamlessly.
Evaluating the Size of Your UPS System
It is important to ensure that you have the right size of UPS. If your UPS does not have enough capacity, you may overload it. If the UPS has too much capacity, you are paying extra money for it.
To estimate your power requirement for your booth, here is a simple method to assess the size of your UPS system:
Make a list of all the devices you will have.
Example:
Total Load example:
LED Screen = 400 Watts
Laptop = 100 Watts
Lighting Setup = 300 Watts
Audio System = 200 Watts
Total Load Example = 1000 Watts.
Therefore, to provide a UPS system, it is best if you calculate the UPS system that is slightly more than the total load.Ā For example, if your total load is 1000 watts, you would want the UPS system to be at least 1100 – 1150 watts. Most stall owners typically rent a UPS as follows:
- ļ 2 KVA - for small stalls (e.g., table top displays).
- ļ 5 KVA - for medium stalls (e.g., booth or table displays).
- ļ 10 KVA - for large displays (e.g., large TV's and LCD screens).
Power rental companies with experience in providing power to exhibition stalls can help customers determine the appropriate load requirements for their events.
Exhibitors use UPS for their stalls at events like:
- ļ Industrial Trade Shows
- ļ Technology Expos
- ļ Startup Exhibitions
- ļ Product Launches
- ļ B2B Networking Events
Stable electrical supply is critical to maintaining the continuity of exhibitors’ presentations.
Rapid Setup by Professionals
Conducting a successful UPS system setup is simple with the help of an experienced power rental company. Power rental companies usually have a technical team that manages everything for you including:
- ļ Power load evaluation
- ļ Installation of UPS
- ļ Connect battery backup
- ļ Test power supply
Most installations will occur prior to the opening of an exhibit.
Depending upon the size and complexity of your exhibit, a technician will likely be available to provide assistance should you need it during your event.
This support makes the exhibition rental power services very low-stress for exhibitors.
Quick Removal After the Event
Most exhibitions run two to three days.
After the completion of an exhibition, the UPS is typically removed by rental company technicians very quickly.
Exhibitors never have to worry about the responsibility of storing equipment or maintaining it, which is one of the many reasons renting exhibition UPS is the most economical and efficient way to do business.
Exhibitors will be sure that they have the correct amount of power only on the days that they need it.
Reasons to Rent vs. Buy
Purchasing a UPS system for use at exhibitions is not a practical solution for most businesses.
Most businesses only exhibit a couple of times a year, which makes purchasing a UPS a significant one-time cost.
Purchasing a UPS system result in additional costs related to:
- ļ Cost of Equipment
- ļ Storage of Equipment
- ļ Responsibility for Equipment Maintenance
By renting a UPS system, a business has access to the UPS system for only the duration of the exhibit.
Renting a UPS system allows the company to save money and manage equipment efficiently.
In Closing
Your stall represents your company’s brand.
You are judged by your customers on how you present your company.
Power interruptions can negatively impact the presentation of your company to your customers.
A reliable power backup for exhibitions will ensure that your screens, lights and systems will continue to function even in the event of a power failure.
Renting a UPS for exhibition protects your stall from power outages or voltage problems.
The UPS rental experience allows you to concentrate on what is most important, obtaining new customers and increasing business growth.