Why Every Event Organizer Needs a UPS on Rent, Not a Generator
Organizing Events Requires a Plan. Power supplies for lights, sound, LED screens, registration desks, and live streaming for events require stable power sources, and even one power outage can stop all components of the event.
There are still power outages in major cities around Delhi, Gurgaon, and Noida, and during peak time or summer months because of overloading. That is why most intelligent event organizers rent UPS for their events, rather than solely relying upon generators.
Let’s explore the benefits.
What is a UPS?
UPS (Uninterruptible Power Supply).
When the electrical supply fails, the UPS will instantly provide backup power to the connected equipment. The switch will happen in less than a second – allowing the equipment on the UPS to continue operating without disruption.
A UPS is very different from a generator. A generator will take time to start, usually 10-30 seconds.
Power failure as little as 5 seconds during the course of an event may cause serious interruptions to your event.
- LED screens will reset
- Sound Systems Will Shut Down
- Computers Will Reboot
- Live Streaming will stop
This is why renting UPS for events and exhibitions is common.
Difference in Functionality - UPS vs Generator
Many event organizers feel that a generator is enough to provide power for their events. However, UPS and generators are two different classes of equipment that operate differently.
Generator
- Takes time to start
- Produces loud sound
- Produces smoke & vibration
- Creates intermittent power supply
UPS
- Provides instant power switch
- Operates silently (no noise)
- Protects sensitive electronic equipment
UPS rental for events using digital equipment is the safest choice.
The Importance of Silence at Events
Noisy surroundings can diminish the enjoyment of a high-end event.
Please consider a wedding ceremony and/or a corporate summit – and consider if a generator was to make an excessive amount of noise whilst speeches were being made at either event?The information given above is not adequate.
An uninterrupted and silent UPS will work flawlessly during your event even when there is no electricity, so that none of your guests will ever know there has been a power outage!
This is why rental UPS systems are perfect for all types of events:
- Lavish Weddings
- New Product Launches
- Corporate Conference Events
- Fashion Shows
- Awards Shows
- Media Events
Your event will continue without a hitch.
No disturbances to your guests and no panic.
Power for Exhibitions
Exhibitions and trade show events typically have numerous electric powered devices.
- LED video walls
- Laptop demo stations
- POS systems
- Wi-Fi routers
- Exhibit display lighting
A small power outage could disrupt a visitor’s experience at an exhibition or trade show.
Exhibition facilities like the Pragati Maidan and the Greater Noida Expo Mart, pumping power to hundreds of different exhibitors require an incredible level of power.
These exhibitors will have the confidence of knowing they will have stable power during the high demand periods.
Exhibitors will remain confident in their products and the content of their exhibits, while your visitors will receive a quality experience throughout your exhibition.
Ideal for Concerts & Live Shows
Concerts and live shows typically have a lot of expensive sound equipment:
- Power amplifiers
- Mixers
- Stage lighting
- Video screen
A temporary power outage would cause complications in your audio production because when there is no power or if there is a large sag in the voltage, your equipment will turn off and could even get damaged.
By using a UPS, you will have an immediate backup of power and voltage for all your sound production equipment.
This will help prevent equipment from being damaged and will prevent awkward pauses and breaks during your concert or live production.
Flexible Capacity for All Events
The size of events can vary. For example, if you are hosting a small seminar you will probably need a smaller capacity UPS than if you’re hosting an entire expo.
Rental companies can provide you with a large variety of tall ceilings for your events.UPS power levels commonly range from:
- 4 kVA for small booths
- 10 kVA to 40 kVA for conferences
- 60 kVA to 120 kVA for exhibits
- 200 kVA to 500 kVA for large events
Event planners typically select the appropriate size of UPS based on the total amount of power their event will draw.
This level of flexibility is why renting a UPS is often the better option.
Why Renting Is Better Than Buying
Many event planners put thought into purchasing a UPS system; however, this spends substantial amounts of money on something that can only be used for a relatively short time.
- Events will only be held for a small window of time.
- The majority of exhibitions last approximately 3 to 5 days, while conferences typically only last from 1-2 days.
- Purchasing a UPS unit for just a day or two of use is wasting money.
- Purchasing a UPS allows for rental offers greater value.
Advantages Of Renting
- No large capital cost
- No costs involved for maintenance
- No storage issuesance
- Newest models available to rent
- Problems are taken care of by the technical support team
While you have the unit rented, you only pay for the amount of time you use it.
Once your event is finished, the rental provider will take back the UPS unit.
Simple and cost-effective!
- Professional Installation and Support
- Accurate power installation for events is of utmost importance.
- Load Calculation
- Cable Planning
- Battery Pack Timing
- Safety Protection Devices
companies who rent out UPS systems will manage this work for you.
They will send an engineer to install and test your UPS system prior to your event.
Many suppliers also provide 24-hour telephone support throughout the duration of an event.
If something goes wrong, technicians will respond quickly.
This peace of mind is critical for event planners.
When is The Best Time to Book Your UPS Rental?
If your event is going to be large, then book as early as possible.
The availability of large exhibition space in Delhi NCR and the increase in demand for UPS rental during the peak season will be highly affected by the number of events taking place in an area.
With early booking, you can ensure:
- That the size you need is available to you
- That you have an adequate installation plan ready
- That you have maximum time to prepare for an event
- You will also likely receive better pricing for an early booked rental.
Final Thoughts
The reliability of power can greatly affect an event.
A generator can provide power for a long period of time. But cannot provide instant power.
UPS systems provide that instantaneous supply of electricity.
That is why many event planners are now looking for UPS rental to use at their event instead of just relying upon a generator.
From weddings, exhibitions, corporate summits, and concerts, UPS makes sure that your event continues without interruptions.
Start planning your backup power sources now.
Use a UPS which will provide you with silent backup power and allow your event to continue on smoothly.